Background Checks & Safety

As followers of Christ, we are called to create spaces where all people—especially children, youth, and vulnerable adults—feel safe, seen, and cared for. One of the ways we live this out in our congregations and ministries is by practicing strong safety protocols, including background checks and education around mandated reporting.

Why This Matters

Background checks are a best practice for anyone working with children, youth, or vulnerable adults. These checks help congregations uphold the highest standards of safety and integrity in ministry. They are a tangible way of embodying our call to care for “the least of these” (Matthew 25:40).

What We Recommend

• Conduct regular background checks for all staff and volunteers who work with children, youth, or vulnerable adults.

• Partner with trusted providers such as Oxford Document Management and Safe Gatherings for reliable screening and training services.

• Consult your congregation’s insurance provider for specific policies or requirements related to background checks and reporting procedures.

• Include mandated reporter education as part of your onboarding and annual training for all ministry leaders and volunteers.

• Keep clear records of all checks, training, and related documentation to ensure transparency and accountability.

Resources for Congregations

• Oxford Document Management

• Safe Gatherings

• ELCA Southeastern Synod – Providing Safe Spaces

• Metro D.C. Synod – Background Check Policy

• Minneapolis Area Synod – Safe Gatherings Resources

Questions or Need Support?

If you’re looking for guidance on implementing background checks, training volunteers, or navigating mandated reporting policies, reach out to the NWMN Synod office. We’re here to help you create and sustain safe, welcoming ministry environments.